Gain a complete view of your workplace costs with an extensible IWMS (XWMS)

An integrated workplace management system (IWMS) is a software platform that enables organisations to efficiently manage their entire real estate portfolio, and workplace resources, which includes; leases, workspaces, infrastructure and facilities assets.

Specifically, an IWMS can perform the following functions:

• Real Estate and Lease Management: It helps organisations manage their property portfolio, track leases, and ensure regulatory compliance with IFRS 16 and AASB 16 reporting standards.
• Workspace Management: IWMS can help manage the physical layout of a company’s buildings and spaces. It can also assist in planning changes to the workspace to accommodate business needs and support space optimisation.
• Facilities Management: This includes managing and scheduling preventive maintenance tasks, tracking work orders, and managing the lifecycle of assets.
• Financial Planning & Analysis: An IWMS solution can include functionality that can track, manage and analyse detailed costs at a granular, real estate ledger level.
• Environmental Sustainability: IWMS solutions include features to help businesses track, calculate and measure their green data to improve a company’s energy management and overall environmental impact.
• Project Management: IWMS can help plan, execute, and monitor projects related to facilities or property management.

An IWMS provides a holistic view of an organisation’s real estate and facilities assets, helping to streamline operations, reduce costs, and improve strategic planning.

Both Integrated Workplace Management Systems (IWMS) and Computerised Maintenance Management Systems (CMMS) are softwares used for managing different aspects of an organisation’s resources. However, they serve distinct purposes and have different areas of focus.

IWMS: An IWMS is a comprehensive system that manages a wide range of workplace and real estate functions. It integrates various capabilities including real estate management, facilities and space management, maintenance management, project management, and environmental and sustainability management. With an IWMS, leaders can get a holistic view of their organisation’s real estate and facilities assets, enabling them to make better-informed decisions about their workplace and real estate strategies.

CMMS: A CMMS, on the other hand, is primarily designed to manage assets and maintenance operations within an organisation. This can include scheduling regular maintenance tasks, tracking repairs, ensuring compliance with safety standards and regulations, and managing high-end equipment like HVAC systems and boilers.

There are advantages to both IWMS and CMMS; it’s important to implement a system that best aligns with your business’s specific objectives and requirements.

Unlike traditional IWMS, an extensible IWMS (XWMS) is a workplace management system that is defined by its flexibility to integrate with other third party solutions that may be present with a business’ existing technology software stack. This open and connected approach offers distinct advantages, enabling XWMS to empower organisations to expedite their digital transformation efforts and swiftly respond to evolving market demands through its extensive partner ecosystem and integration capabilities.