How hospitals benefit from CMMS software

CMMS, or computerized maintenance management systems, are proven to increase productivity in the workplace. Traditional tracking methods, such as spreadsheets, come with many disadvantages and are generally inconvenient, especially for hospitals. This is because human errors can result in harm or negligence of patients who depend on specific care. CMMS software is computerized and automated, meaning there is little to no room for error. You will no longer need to dedicate hours to tracking and administrators will have more time to focus on other important tasks.

Some of the main advantages of CMMS software in hospitals include:

1. Easily Track Assets and Equipment

CMMS software for hospitals can help you track your assets and equipment with ease. Hospitals and clinics typically have a lot of equipment to keep track of including, but not limited to:

• Medical imaging machines
• Surgical devices
• Infusion pumps
• Medical lasers
• Life support equipment

Additionally, with CMMS software, you will be able to identify the exact locations of company vehicles and schedule maintenance accordingly.

CMMS software will also store the history of your assets, meaning you will be able to see what work has been done on a specific machine in the past. The reliability, downtime, and labor hours spent on your machines will be accessible, which can help you quickly fix any bugs or assess the reliability of a particular machine at any given time. New employees will find this information useful when acclimating to your system.

Simply put, CMMS software will help you keep tabs on the location and work performed on every asset in your hospital. This will ensure that your operations don’t get interrupted and run more smoothly.

2. Increase Efficiency

CMMS software will store all of your documents in one place. This eliminates guess work and makes it simpler to find your documents, thus helping to increase efficiency in the hospital.

Since the software keeps tabs on your equipment and assets, you will be able to know when to carry out maintenance. You can schedule maintenance jobs in advance or whenever the need arises.

3. Schedule Preventive Maintenance

The scheduling of maintenance is one of the key functions of CMMS software. As noted before, the software can help determine when maintenance is necessary. In hospitals, preventive maintenance on assets is critical and can potentially help to save a patient’s life.

Regular preventative maintenance also has the potential to make patients more comfortable during the day-to-day. For example, doors and windows should be kept in perfect condition so that they don’t start to work improperly or making distracting noises when opened or shut. CMMS software will also help you keep the premises accessible and convenient for handicapped patients.

4. Respond to Patient Requests Promptly

With CMMS software, you will be able to receive and respond to requests from your patients. Those requests will be stored in the system, so you won’t have trouble recalling them when you need to solve problems. This will increase the overall comfort of your patients and add convenience for the hospital staff who fulfill the requests.

5. Help with Budgeting

CMMS software is not necessarily meant for accounting purposes; however you can easily track your business expenditure by looking at the records in the system. This can help you determine your budgets and even predict your financial future as a hospital. CMMS software is able to track and provide printable records of costs of labor, replacement parts, and other regular maintenance procedures, which can help you come up with or adjust the details in a budget.

6. Increase Productivity in the Hospital

Hospital CMMS software is configured to help you identify the tasks that are assigned to certain employees, including the expected deadlines in place. The software will also help you schedule regular maintenance, meaning there will be less downtime. Overtime costs will also be significantly reduced with CMMS because of the ability to track all elements of a task. Emergency repairs will be minimized thanks to the software’s ability to schedule recurring and preventative maintenance of your assets and equipment.

7. Reduce Manual Workload

Unstructured manual methods, like spreadsheets, will end up wasting a lot of your time and money. It is estimated that hospitals spend an average of 2 entire days every week entering data with these manual methods. This time should be spent on more productive and important work in the hospital.

CMMS software is automated and purposely doesn’t take a lot of time to work with. In addition, the software can offer insight into your assets and equipment. For example, you will be able to see how many hours you spent on downtime and that will allow you to make any necessary changes.

You should also note that these systems are computerized and will not have the trappings of possible human errors. With manual methods, administrators can easily make errors and this can have major consequences in hospitals. Ambulances and hospital equipment must be regularly maintained because any small errors may risk the lives of patients.

8. Track Employee Performance

CMMS for hospitals don’t just track your assets and equipment; they also follow the performance of your staff. At the end of the day, you will be able to determine which employees are excelling and which may need extra training. With this data, you will be able to increase employee efficiency throughout the hospital. It will show you how much time employees are spending on individual tasks and this metric can help you analyze their capacity. The performance of your drivers can also be tracked with CMMS, as accidents can cause you to lose a lot of money.

9. CMMS Software Pays for Itself

CMMS for hospitals has a high return on investment. On average, the software pays for itself within the first 15 months of use. That makes it a worthwhile investment for any medical institution.

With CMMS software, your hospital will run more efficiently and save you money. The software helps you schedule maintenance for your equipment and assets, so you never have to carry out emergency repairs. A CMMS system is a wise investment and will pay for itself in a short period of time.  CMMS software for hospitals will also help you analyze employee performance, primarily based on the time they spend on certain tasks. With this information, you can easily determine which members of staff need further training.

Improve the efficiency and overall productivity of your hospital by using CMMS software.